ACCOMMODATION

InterContinental Miami

Rooms have been pre-booked for participants at the event venue. Rates indicated below have been especially negotiated and can be obtained only through the Organising Secretariat (under reservation conditions indicated below). They are per night and per room, taxes included. Breakfast is not included and will have to be settled at the hotel upon check out along with other incidentals.

Applicable room rate in Euros: 195.50€ on 24th March 2014 (single and double rooms, including taxes and excluding breakfast).
Room rate in USD: $270,07. This rate is given for reference only. Conversion rate: 1 USD = 0.7242 EUR on 24th March 2014.
The Euros room rate will be updated on weekly basis by the Organisers in order to reflect the exchange rate fluctuations.
All payments will have to be made in Euros at the applicable exchange rate at the date of booking as fixed by the Organisers.

Hotel Reservation: After the 12th September 2014, reservation requests received will be subject to room availability and cannot be guaranteed by the organisers.
SEND YOUR RESERVATION REQUEST EARLY to QUICKLY SECURE YOUR HOTEL ROOM!

To Make a Hotel Reservation

In order to benefit from the above mentioned rates, reservation requests have to be submitted and handled exclusively by the Organising Secretariat (MCI).

  1. By secure online registration and payment, via the event website registration page: www.wlpgas2014.com 
    PLEASE NOTE THAT IN ORDER TO BOOK YOUR HOTEL ONLINE, BOOKINGS HAVE TO BE MADE AT THE SAME TIME AS THE EVENT REGISTRATION.
    Payment accepted by credit card (VISA, MASTERCARD, EUROCARD, AMERICAN EXPRESS), french cheque or bank transfer (until 12th October).
  2. By fax or post: a hardcopy reservation form is available for download on the Forum’s website
    It needs to be completed and sent back to the Organising Secretariat along with your payment.

Reservation Procedure

A 15€ booking fee will be charged as handling fees per hotel reservation.
All nights must be prepaid in advance.

The amount corresponding to your entire stay will be charged upon reservation and will be automatically deducted from the total amount of your hotel bill at check out.
If you shorten your stay, no refund will be made of the cancelled pre-paid room nights. In case of no-show, no refund will be issued. Bookings are ensured on a first-come first-served basis.

Confirmation

Upon receipt of your hotel reservation request, MCI will send you an invoice/confirmation letter summarising accommodation details and specifying your payment status.

Cancellation Policy for Accommodation

Cancellations must be notified in writing (by mail, fax or by e-mail) to the Organising Secretariat and are subject to the following conditions:

 Individual Account

All guests will be responsible for their own accommodation and incidental charges which are to be settled upon departure from the hotel.

ALERT

Several companies propose their service to reserve housing/accommodation for the event. If the offer/email is not coming from the event office (WLPGA or MCI), the Organisers strongly advise not to reserve hotel rooms through these companies. The WLPGA and MCI maintain no partnership or affiliation with these companies and will not be held responsible for any reservation made through them.

Please do not hesitate to contact us to the following email address: registration@wlpgas2014.com if you have any doubts.